Five Tips for Reducing Your Company's Printing Costs

In today's economy, organizations are evaluating best practices and new ways to reduce operating expenses without impacting work flow and productivity. TallyGenicom offers tips on how businesses can maximize their printing investment and make the best use of their 2009 budgets without sacrificing productivity and performance.

- Optimize Your Printer Fleet: Organizations need to ensure that they are purchasing the right printer for the right job in order to reduce the risk of 'cover buying' hardware. Assessing the organization's printing needs - whether in the front or back-office - is an essential first step to ensuring the printer fleet is suited for the particular job, location or business process at hand. For example, a hybrid thermal printer offers an efficient way to print labels without purchasing a larger and more costly printer. A company can significantly reduce their bottom line and optimize the printer hardware implementation with a total cost of ownership analysis from a trusted printer partner.

-Out with The Old: Many businesses believe they are saving money by holding on to their antiquated hardware. This is false. Older printers can often be energy hogs, costly to maintain and useless during their down time (which is often). TallyGenicom recommends that businesses take advantage of printer manufacturer trade-in or upgrade programs that can deliver cost savings when purchasing new, more reliable and energy-efficient hardware.

-Request a Custom Printing Solution: Off-the-shelf printers don't always fit the specific needs of an organization and many companies spend too much money purchasing the wrong hardware trying to build a solution on their own. Select a printer vendor that has the expertise and know-how to develop a customer solution specific to your application needs.

-Eliminate Pre-Printed Forms Waste: Organizations should use electronic forms Instead of stock piling pre-printed stationary that can quickly become obsolete and outdated. Electronic forms eliminate the significant cost associated with developing, purchasing and storing expensive pre-printed forms and documents. It is also an environmentally friendly solution that eliminates the need to throw out reams of paper every time a logo, address or content is changed or updated.

-Consider Impact Printers: By using impact printers, companies can pay as little as one penny for every six copies. There's still a large market for impact printing for businesses, such as car rental agencies, that need to print multi-part forms on a daily basis. Along with offering high reliability, impact printers also have relatively low consumable costs, making it a safe long-term investment for business printing.
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