5 Reasons Retailers Should Move to Online Employee Attendance

Managing time and attendance is one of the biggest challenges for any retailer, large or small. From tracking employee time entries to ensuring adequate staff, small retailers (less than 100 employees) are often looking for ways to improve this part of their business. For this reason, many are turning to online time and attendance systems to save time and money, streamlining the payroll process and improving the bottom-line.

Here are 5 benefits of cloud-based time and attendance that stand out:
1.    Anytime, anywhere access to time and attendance records for managers and employees using web-enabled laptops, PCs, tablets or Macs.
2.    Field-based, remote employees can clock in/out by using PCs, tablets or mobile devices with GPS tracking. Employees at the main location can use time clocks with proximity badges or face recognition to record their time.
3.    No need to install software or maintain servers, saving on IT costs and feature upgrades along with future product enhancements are included for the life of a SaaS subscription.
4.    Data is secure with backups in a redundant, offsite data center, avoiding downtime due to server crashes, as well as minimizing data breaches.
5.    Ensures compliance with wage and hour laws, eliminates employee time theft, reduces unauthorized overtime, and delivers accurate and detailed information of labor hours for Affordable Care Act reporting.

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Time and attendance tracking has changed over the years from “punch” style mechanical time card clocks to high-tech biometric systems that use face recognition and fingerprint scanning, connected to desktop-based software. Employee time clocks used with desktop-based time and attendance software can accurately capture employee worked hours and eliminate errors and inefficiencies due to manual processing. But they can only be managed on one desktop computer. In today’s 24/7 workplace, managers want the flexibility to work anytime, anywhere, and not be tied to one workstation. Innovations in cloud-based, SaaS (software-as-a-service) time and attendance systems are letting them do that.
Today, smaller retailers are benefiting from cloud-based, SaaS time and attendance solutions just like enterprise companies. Smaller companies have the added benefit of not being tied down by custom-designed legacy systems that need to be phased out before moving to the cloud. They’re more nimble, which allows them to take advantage of SaaS applications quicker. And many are turning to experienced time and attendance solution providers to make the switch, as they have established technical support and customer service along with large product development teams to better support clients.
One such company is Countryside Glass & Mirror of Dunedin, FL., a family-owned retail business since 1957. Countryside switched from error-prone paper time cards to a cloud-based employee time and attendance system to manage its 85 employees. Employees in the main office like salespeople and administrators use a time clock, while those in the fabrication shop clock in and out on a PC. Field-based workers record their time on smartphones. All time is automatically uploaded to the cloud-based system, which allows managers anytime, anywhere access, resulting in time savings and greater efficiencies.
Cloud-based time and attendance is especially useful for retailers with more than one location. Instead of collecting time sheets from each store, managers can view records from any location on any PC or mobile device. Employee hours can be viewed in real-time and changes can be made immediately, instead of waiting until payroll day. Most managers report that they reduce payroll processing time from three hours to one. And the fact that some cloud-based systems can seamlessly integrate with payroll software applications like QuickBooks and ADP, payroll processing is easier than before. 
So why spend hours manually calculating time with pencil and paper? Switching to a cloud-based solution can ensure accurate payroll records and save time, money and headaches.

Scott Mulka is Marketing Manager for Lathem, an Atlanta-based provider of durable and affordable timekeeping products for business for 96 years. Among their products is PayClock Online, Lathem’s cloud-based time and attendance SaaS solution. For more information about Lathem, Inc., please visit

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